Lessons

Setting Up Service as Lesson

Set a service as a lesson so multiple clients can book it at once.

1. Click on the service
2. In the Service Type section, enable Lesson
3. Set the maximum number of participants (default capacity for new time slots)

The service is now set up as a lesson and you can create time slots for it.

Creating Time Slot for Lesson

Create a time slot for a lesson in the calendar. You can create a one-time slot or a recurring slot.

1. In the calendar, click New Lesson
2. Select the service (must be a lesson)
3. Set date, time and duration
4. Set the maximum number of participants for this slot
5. Optionally set a custom name for this lesson (otherwise the service name is used)
6. Optionally set a custom auto-cancel cutoff (hours before start). Leave empty to use the booking-page default
7. Select whether the slot should be recurring

Recurring Slots

Set recurrence for a slot to automatically create it at regular intervals.

1. Enable Recurring Slot
2. Select frequency (daily, weekly, monthly)
3. Set end date for recurrence (optional)

The system will automatically create all instances of the slot according to the set recurrence.

Automatic cancellation

If automatic cancellation is enabled in booking page settings, underfilled lessons are automatically cancelled a set number of hours before they start. You can set this when creating a specific lesson if it needs a different setting, for example for morning and evening lessons (10 hours for a 7:00 class, 3 hours for an evening class).

Managing Reservations in Lessons

Clients can book spots in lessons directly from the booking page. The same client cannot register for the same lesson multiple times. They also cannot register when the lesson is full.

Editing and Cancelling Slots

Edit the date, time, name, capacity or auto-cancel cutoff of individual slot instances. Changes to one instance do not affect other instances.

1. Click on a slot instance in the calendar
2. Edit the name, date, time, maximum number of participants or hours before start
3. Save

Note: You cannot set the maximum number of participants lower than the existing number of confirmed reservations.

Cancel an individual instance or all instances of a recurring slot. When cancelling an instance, all reservations are automatically cancelled and clients receive a notification.

Tracking Occupancy

In the calendar, you can see the number of booked spots and maximum number of participants for each slot. This helps you track occupancy of lessons.